CASTELFALFI *****

is searching for a 

HR Payroll Manager

Castelfalfi, located in the heart of Tuscany, blends history, nature, and authentic hospitality. Our project includes three main Business Units: luxury tourism and hospitality, agriculture and residential development.  

At the heart of our mission lies hospitality, thoughtfully curated to offer unforgettable experiences in a unique setting.  

In 2025, we were honored by Travel + Leisure as the No. 1 Resort in Italy, No. 2 in Europe, and No. 17 among the 100 Best Hotels in the World, a recognition that celebrates the elegance, service, and deep connection to the land that define us. We are also certified as a Great Place to Work, affirming the value we place on the people who bring Castelfalfi to life every day.  

Our commitment to people is reflected in the creation of an inclusive environment that fosters a sense of belonging and appreciation, encouraging individuals to express their full potential and find fulfillment in their professional journey.  

Being part of our team means contributing to an outstanding project and sharing a unique experience within a passionate community that grows in harmony with the surrounding territory.  

If you would like to join our team, we are looking for a HR Payroll Manager.

Main duties and responsibilities:

• Supervise and manage the entire internal payroll cycle through Zucchetti, ensuring overall process quality.
• Operationally coordinate the HR team's payroll-related activities, defining priorities and operational standards.
• Validate attendance, variable data, and payroll flows, ensuring consistency and reliability.
• Correctly implement the National Collective Bargaining Agreement (CCNL) and ensure regulatory compliance regarding labor, social security contributions, and taxation.
• Oversee monthly and annual compliance and monitor any critical issues.
• Manage payroll-accounting reconciliations and act as a dedicated contact for Finance and Management.
• Prepare personnel cost analyses and reports, contributing to planning and budgeting. Ensure proper document archiving and oversee internal and external audits.
• Monitor and optimize the use of the Zucchetti system, proposing improvements and configurations.
• Act as a technical and operational point of contact for the HR team and for employee requests.

Requirements:

• Consolidated experience (5+ years) in end-to-end internal payroll management in structured environments.
• Advanced expertise in Zucchetti (Payroll, Attendance, Personal Data, Flows, and Reconciliations), with the ability to identify anomalies and propose configurations or optimizations.
• Expertise in labor regulations, social security and tax obligations, and monthly and annual compliance.
• In-depth knowledge of national collective bargaining agreements and the ability to apply them to complex payroll cases.
• Experience in payroll-accounting reconciliations, personnel cost analysis, and financial planning support.
• Ability to define procedures, operational flows, and internal controls related to the payroll process.
• Excellent command of Excel (pivot tables, analysis functions, dataset management) and knowledge of HR reporting tools.

Soft skills

• Assertive, transparent communication that facilitates collaboration.
• Overall vision of the payroll process and ability to ensure consistency and continuity.
• Ability to organize priorities, distribute tasks, and guide the team through critical phases.
• Assertive communication and ability to interface with HR, Finance, and Management.
• Decision-making autonomy in managing anomalies and critical issues.
• Aptitude for continuous improvement of procedures and workflows. Absolute confidentiality and professional integrity.
• Ability to analyze complex data and transform it into actionable information for management.
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Contractual Terms 

• Full-time contract under the National Collective Labor Agreement (CCNL) for the Tourism sector.
• Salary offer to be discussed during the selection process, based on professional background, market benchmarks, and company context. 

Benefits 

• Access to the company canteen, including on days off.
• Invitations to exclusive Castelfalfi staff events.
• Tailored training experiences based on the needs of the role and team.
• Discounts on dining, wellness, and sports activities within the resort and estate.
• Housing allowance solutions available, where applicable, for staff relocating from outside the area. 

Provided Equipment 

• Professional tools appropriate to the role. 

Work location: Castelfalfi (FI).

A legal right to work in Italy is required.

This selection is open to candidates of both genders, pursuant to Legislative Decree 198/2006 and applicable equal opportunity legislation, as well as to people of all ages and nationalities, in compliance with legal provisions.

Applications must be sent to careers@castelfalfi.com, accompanied by authorization for the processing of personal data pursuant to Regulation (EU) 2016/679 (GDPR) and Legislative Decree 196/2003, as amended by Legislative Decree 101/2018.